Santa Claus Is Still Coming To Town

We’ll not forget the victims of the Sandy Hook Elementary School shooting in Newtown, CT.

While we grieve the slaughter of innocents, this tragic act serves as a reminder of how precious, how fragile, the gift of life is.

Whatever your religious beliefs, let’s not forget to appreciate the Christmas spirit.

Set aside your politics and prejudice, the spirit of Christmas is about giving.  In the spirit of Christmas, we need to turn to those we love, family and friends and give of ourselves.

Not to pontificate, it’s easy for people this time of year to find a reason to be unhappy.  Let’s not forget those less fortunate and find joy in all we have been given.

These lyrics from Santa Claus is Coming to Town come to mind…

You better watch out
You better not cry
You better not pout
I’m telling you why
Santa Claus is coming to town

Merry Christmas!  Happy Hanukkah! Happy Holidays!  And be good for goodness sake!

Author’s note:  I debated posting the cartoon caricature of Santa and decided it was too compelling (not the message, the picture of Santa).  My apologies if you find it disturbing.  I wrote this to remind myself what Christmas means to me, how I am dealing with the unimaginable evil of the mass murder at Sandy Hook and I decided to share.

Posted under "Thought Leaders" on the cbanc website  cbancnetwork.com

According to IDC (International Data Corp) – between now and 2020…  there will be 44X the growth in information BUT… only 1.4X growth in IT professionals.  For example, according to MBA Online there are 294 billion emails sent every day.  To give you an idea of the impact it would take the US Postal Service two (2) years to process that many pieces of mail.  Every day 172 million people visit Facebook, 2 million Blog posts are written (guilty as charged), enough posts to fill Time Magazine for 770 million years!

So why are we waiting to manage and store all this information?  According to an AIIM, the leading trade association in a Enterprise Content Management (ECM) survey, “the problem is we don’t think we have a problem!” The number one answer to the survey is “management is still dragging their feet;” followed by “people still want to hold onto their paper.”  Finally, “people still think they need a wet signature (signature on paper)” …and so on.

Yet AIIM also asked the following question, “How much more productive do you think your organization would be…with ECM?”  The median answer is “at least 33% more productive.”  So where is Enterprise Content Management (ECM) headed?  We see the traditional ECM model moving from document centric to people centric, open and collaborative, community oriented and so on…  A focus on the customer, rather than on products, is a critical ingredient for financial institutions to maintain and grow their business with their customers. 

ECM is an effective approach to helping financial institutions manage the information, the content necessary to achieve a customer-centric focus.  As business and consumer customers become empowered by social media and pervasive communications, they are starting to realize they have choices for their financial services. These trends are reshaping the financial industry and are putting financial institutions into a more competitive atmosphere than before.

Technology innovations today and into the future have been turned up-side-down! It used to be business drove innovation, today people do.  So how do you manage the information tsunami so your customers don’t end up knowing more about your products and services than you do?  That is the imperative for going paperless and more.

We have moved from an era of the PC, to the internet and today the cloud.  Each subsequent move has happened more rapidly.  You can see how things were processed from the document, to the web page and today it’s an interaction.  Consider the best known companies.  Look how over time we have moved the cheese from IBM to Microsoft and now to Facebook.  Content has moved from microfiche to image, to document, to content to social business systems?  We see financial institutions moving from the PC to the web and mobile devices, but not nearly as quickly as their customers and the growth in the devices themselves.  What’s next?  Go paperless.

What are 2 or 3 greatest misperceptions associated with implementing doc imaging?

Centralized scanning (capture) is NOT the only way to control the document imaging capture and workflow.  Scanners become increasingly powerful and inexpensive.  Scanners for less than $1,000 include features such as duplex and color document capture.  Software as a Service (SaaS) and in-house web-server based ECM applications offer  click-once deployment, employ barcode recognition, forms recognition and e-signature technologies which allow for a more automated and accurate method of capture.  Centralized capture out!  Distributed capture in!

Your ECM implementation happens overnight.  False!  Technologies such as report archive and a basic backfile scanning application, like signature cards may be in place in weeks, but careful planning and best practices while employing ECM applications for all new account and loan products, HR, accounting, Accounts Payable and so on take time and teamwork.

You're going to go "completely" paperless.  False!  There are going to be documents you have to keep, such as a mortgage and a deed.  Your lawyer must decide.

How long is a ‘typical’ timeline to get a doc imaging system up and running?

If the ECM vendor provides "templates" for the applications the customer wishes to implement and best practices guidelines during the pre-implementation stage and during implementation a "typical" document imaging implementation timeline will be 30-90 days.  If the customer is exceptionally well organized in terms of defining their applications and indexes it can be 30-45 days.  The customer must provide good feedback and be fully engaged.

Who is best suited to serve as the project owner for implementation: IT, the business line being imaged, or some other area?

The IT department or IT consultant needs to be involved as well as the business line managers of the department or organization being implemented but the ECM project owner should be a person that has project management skills.  They might not have all the answers but have the ability to get the answers and keep the project on track internally and be an advocate to promote the system throughout the organization.

Besides loan origination, what are 3 other areas that should be considered for doc imaging?

Deposits, Operations, Legal, HR, AP, Vendor Management, Facilities Management Wire transfer and more...

Are there any business lines or areas that are NOT good candidates for doc imaging? Why?

There are areas that will be more challenging than others.  If you are new to ECM, pick an area of the institution where there is a quick ROI like new account signature cards, new account documents, consumer loans, HR then make your way to more challenging are such as commercial mortgages.  The primary concern will always be the same best practices and teamwork.

What recommendations can be made to minimize staff keeping ‘ghost files’?

If you cannot access the content, image files, documents and reports easily and quickly from anywhere across the organization, you will most likely have people keeping ghost files.  This means stop the flow by capturing documents at their originating point within your organization and conquering the backfile as well.  A scanning service is a good way to get that done.  It is usually easy though for the bank themselves to go back and scan in all the old signature cards.  This is a good way to be successful right off the bat.  It has a good impact on the customer and the staff.

I recently did a survey and analysis at a multi-billion financial institution and I expressly advised them they would never catch up with their backfile if they didn’t capture their documents at the source (branch) or in the field and utilize e-signature and auto-indexing methods whenever possible.  Centralized capture is out!  Distributed capture is in!  Managing social business content lags far behind, but we are storing more content from more and more channels of communication.

Can some docs be destroyed immediately after imaging? Any docs that can NOT be destroyed?

This list is extensive and requires the advice from the financial institutions legal counsel.  As a general rule, keep everything seven years. Keep the Mortgage, Release of Mortgage and Note permanently.

For more information or an ROI analysis of your needs to go paperless contact sales@identifi.net or visit our website www.identifi.net. 

At Integra, when our A-Team meets to discuss past, present and future challenges for iDentifi.net the “compelling cloud” is the most incendiary, exciting and persistent topic of discussion on our agenda. 

What we have learned is to keep our noses to the grindstone and keep our heads in the clouds, I call it “practically innovative.”

This is a real challenge for a software company, a.k.a. also known as "propeller heads," but it's necessary for us to ensure our customers are well served.

As for the “Cloud,” I needn’t remind you?  We’re already there.  The future is now and we want you there, too.  The reasons you may not be there are many and diverse. But I’ll go out on a limb here and say it hasn’t been practical or “compelling” enough for you to consider the “cloud”?

The self-proclaimed “King of Cloud”, Marc Benioff, CEO of Salesforce would like you to believe “software is dead.”  Mr. Benioff is a highly successful visionary, but as the CEO of a wildly successful business, I would risk saying he has lost the vision of a practitioner. 

Practically speaking, having been there, moving from a legacy contact management software product to Salesforce or any cloud like product is costly, challenging and time-intensive.  In any case, I think it is a stretch whether “software,” other than nominally, will ever be dead.

If you want a great read on what defines cloud computing and how it might apply to your organization, I would be happy to point you in the right direction.  Just email me at sales@identifi.net.

So there, I’ve said it.  If you’re mired in a legacy client-server application or worse, it’s may not be practical at this time for you to move to a web-server based application like iDentifi.net.  I’m sure I have mentioned, at least twice, once you are on iDentifi.net you can move to the cloud.

What I do find objectionable is for your organization to take a giant step backward, when you can take a giant step forward with iDentifi.net.  If your “core” vendor of choice whether it be Fiserv, who offer several different flavors of Hyland Onbase’s legacy laden client-server based technology, a.k.a. Director, Nautilus, etc… or Jack Henry’s Synergy don’t go there. Before you go there, ask them when they can offer you cloud based computing for Enterprise Content Management (ECM) and more importantly what it will cost you, practically speaking. 

When I say practically speaking, go back to what I said earlier about being a practitioner.  Remember I said earlier and you probably agreed, moving from a legacy software product to a cloud like product is costly, challenging and time-intensive. 

So ask your core or ECM provider, what it will cost you to move to the cloud and then be the practitioner and add all the pain associated with the conversion.

To avoid some or all of the above, you can choose iDentifi.net.  We know what it’s like to be practical and we can ease the pain moving from Legacy to the Cloud.

To serve our customers best, we have our nose to the grindstone and our head in the clouds.

I just walked into the office, albeit reluctantly, on a gorgeous made to order day in the middle of December, here in the Tampa Bay area.  I looked wistfully over at my new wheels, (cycling is my hobby), then down at my feet.  I happened to be wearing flip-flops and shorts.  You see, I’m the chief cook and bottle washer for a software factory.  I like to think we make stuff and we do, Made in America, no off-shoring.  No need for a safety hat, goggles or for that matter shoes.  In the world of brainiacs and geekdom, extremely causal beats clothing optional, so t-shirts, shorts and sandals serve us well.

I don’t know about you, but doesn’t feel like every year the holiday season and Christmas comes earlier; like Santa and his reindeer are out trick-or-treating?   Maybe it is because of technology.  We’re on Internet time.  I think my time-slipping is lack of concentration. All these distractions like 12 smart phones a ring-a-ding-dinging, 11 tablets a play-play-playing, both are tweet-tweet-tweeting… and what’s with these Angry Birds? It’s hard to focus on one thing for too long when you’re running in so many directions.  Time flies! 

I suppose I’m just the Grinch.  Each year it gets harder for me to get all excited about the holiday season.  Maybe it’s because it doesn’t snow in the Tampa Bay area.  Christmases in Wisconsin was certainly different.  I used to live there.  No regrets. Now it’s a nice place to visit. 

I need to remind myself. Tis’ the season! Time we are afforded to share with loved ones.  So I’m going to take the time.  I hope you can too.

Peace on earth and goodwill to all men and women.  Follow this link to... ---> Enjoy Sounds and Scenes for the Season (from Integra Business Systems, Inc.).

There’s a great series on the History Channel, called “Life After People”.  The series explores what happens to our cities, buildings and bridges without people to maintain them.  In just days, our very infrastructure we take for granted, our tunnels and subways will become flooded.  Transportation will cease.  Power will be cut.  Our planet begins to look like this (click on thumbnails).

Here is a trailer to the series.  Living After People.

Most of our competitor’s Enterprise Content Management (ECM) solutions, a.k.a., document imaging or COLD, are considered ancillary (secondary) products.  What happens when your provider’s resources are pulled from ECM product development to concentrate their resources on their core competency?

There's a series is in the works, it’s called “Living without Legacy”.  It’s about living with an erosion in talent; living with meager or no updates; living with Band-Aid fixes (patches).

Technology is not slowing down, it’s speeding up.  The faster technology changes the faster software applications must change to keep you competitive in your industry.

Integra Business Systems, Inc. develops ECM products for financial institutions and the financial services industry.  We own our technology.    We develop in ASP.Net and .Net.  Our iDentifi.net (follow link) product line is web-based.

To learn more about the products you need and best practices, go to the post, Imaging Horsepower, a post on this Blog which has appeared in both ICBA Magazine and online at Credit Union Magazine.

Twenty-three (23) years in the making.

The number 23 certainly doesn't solicit much sensation. Not like 25 or 50, still a milestone all the same for many businesses, especially today on when we are all on twitter time. 140 characters or less now defines us!

From his book, Lasting Lessons from the Corner Office, Todd G. Buchholtz, quotes a line from a futuristic movie and someone saying, “Where we’re going, we don’t need roads, we just need people made of the right stuff.”

He goes on to say, “One of the statistics out there is that 33 percent of all new businesses fail within the first two years. That number is much higher when you look at the first five years.”

There are a lot of articles, books and blogs out there portraying entrepreneurship in the same sentence with risk, blind luck, or just plain foolish.  Many of the pundits will never know first-hand the emotional roller coaster ride.

Well let me be your Garmin.  I can take you there.

There are hundreds of thousands of small business entrepreneurs that are made of the “right stuff.”  I formed Integra Business Systems, Inc. March 7th, 1988.  Looking back, it was, the most frightening, yet most enjoyable year, I had experienced professionally, for some time.  Funny, since I was unemployed and unemployable.

For more than a year, my corporate headquarters occupied the guest bedroom in the same house we still own and occupy today.  When I look back on how I survived and managed to squeak out a living those first few years I have to say it had to do with confidence and faith in myself and the support of my family.  Yeah, we were scared. I don’t want you to think I’m bragging.  I have never done anything heroic.  I have made sacrifices, but nothing on the same level of a police officer, fireman or soldier.  Tongue in cheek, maybe I have potential?  Maybe in my next life?

As is the case with many small business start-ups, entrepreneurs, I had to liquidate all my savings; then borrow from friends and family to make ends meet.  I borrowed from credit cards, transferred funds from one card to the next, worked the low percentage offers, played the shell game with credit cards.  Yet, I never defaulted on a credit card or a loan.

My experience at NCR Corp. and subsequently at a start-up, North American Business Supply (NABS), operating as a subsidiary of a small bank data-processing company, became invaluable, learning to make something from nothing at all; learning to trust my own instincts, even in the face of overwhelming doubt.

One of the important things I have learned after over 35 years in this business is “don’t burn bridges”.  Often times the organization you dislike the most is composed of people you like the most.  Many of my business associates from my NCR and NABS days kept the faith and helped me build a line of products and services for whom I hold undying loyalty.

Imaging Horsepower is now available on Credit Union Magazine's website.

http://www.creditunionmagazine.com/articles/imaging-horsepower?

A successful ECM implementation means credit union staff must find the software easy to use. An ECM application using the ubiquitous browser is a good choice for searching for documents. Who isn’t familiar with the Internet browser? This reduces the cost and time to train employees, especially in positions with high turnover.