Regulatory expectations are rising, and having documents on file is only part of the picture. Identifi monitors compliance requirements in real time, clearing exceptions only when documents are received and verified.
PRODUCT FEATURES
Every gap Identifi catches gets sorted by regulatory impact and the relationship at stake, so your team works the exception that carries real risk first, not whichever one happens to be oldest on the list. Reports roll up by account owner, with escalation built in for anything that sits unresolved past its window.
Scan core systems for gaps tied to loan originations and account openings
Alert staff on documents approaching their due date
Surface compliance trends across the institution at a glance
Generate reports that show proactive management, not cleanup
Rank exceptions by regulatory impact and relationship value
PRODUCT FEATURES
Behind each cleared exception sits a direct link to the actual stored file, not just a status flag, so staff can verify possession in one click. Anything that doesn’t clear routes to the right supervisor with a defined resolution window, and the full history stays intact for examiner review.
Clear exceptions only when a document is received and stored
Check scanned documents against regulatory clarity standards
Route unresolved items to the right supervisor, on a timeline
Link requirements directly to stored documents for verification
Maintain a full audit trail from request to storage
PRODUCT FEATURES
Each requirement carries its own tolerance window, so a slightly late renewal doesn’t trip a false alarm while a genuinely overdue filing still gets flagged. Everything stays synced to your institution’s actual business calendar, not a generic schedule.
Regenerate certificates and filings automatically
Trigger new requirements on loan or account changes
Apply tolerance periods without losing oversight
Sync automatically with your business calendar
Handle hundreds of obligations with no manual tracking
NEW IDENTIFI 26.3 UPDATE
Document Tracking now includes AI Document Review, a first-of-its-kind capability that checks every upload against two things most tracking systems never verify: whether it’s signed correctly, and whether it’s actually what it’s about to be filed as. Where standard tracking confirms receipt and clears the exception, AI Document Review evaluates whether what arrived is executable and correctly identified, before it’s indexed or stored.
For compliance teams that can’t manually verify every document, that means:
Incomplete documents are caught before they reach the repository.
A document filed under the wrong type gets flagged at intake, not during the next audit.
Exceptions are surfaced while corrected versions can still be collected.
What used to take staff 20-30 seconds of manual review now takes about 5.
Audit trails hold up when examiners pull the file.
SEE IT IN ACTION
See exactly what happens when a document with a missing signature hits Identifi. From upload to flagged exception, in real time.
Zachariah J. Bush
Vice President, Chief Information Officer
Smaller compliance teams still face the same regulatory expectations as larger banks. Identifi’s document tracking software for credit unions automates member loan and account documentation, letting lean teams maintain audit-ready compliance without adding staff or sacrificing personal service.
Banks manage portfolios, filings, and documentation across multiple branches, all under the same scrutiny regardless of size. Identifi centralizes document tracking, automates recurring requirements, and provides full audit trails, keeping operations efficient while satisfying examiners.
Fast search only helps if the document itself is right. A file with a missing or misplaced signature still has that problem after it’s found—it just surfaces later, during an exam or legal dispute instead of when the document was first uploaded.
AI Document Review, an add-on to the Document Tracking platform, scans every upload for missing, misplaced, and misaligned signatures before the file is indexed. What gets stored is verified, not just received.
FEATURES
Scan core systems for loan originations, account openings, and regulatory triggers as they happen.
Generate reports by account owner, with configurable escalation workflows and follow-ups built in.
Send automated alerts on missing or approaching-due documents, on your own business schedule.
Flag documents coming due before they become exceptions, with proactive collection built in.
Automatically regenerate annual and periodic requirements, synced to your business calendar.
Set configurable grace periods by document type, with oversight maintained throughout.
Scan every upload for signature and document-type accuracy, with Passed or Exception status assigned.
Maintain complete tracking history with timestamps and user IDs for every requirement and resolution.
Identifi inspects your core banking system using configurable business rules to detect requirements automatically based on loan originations, account openings, and regulatory schedules. The system learns your specific compliance needs through rule configuration.
Yes, configure acceptable grace days for any document type to accommodate normal processing delays while maintaining compliance oversight. Different documents can have different grace period rules based on business needs.
Yes, and it’s a capability most tracking systems don’t have. Traditional platforms confirm a document arrived, but have no way to evaluate whether what’s stored is legally complete. AI Document Review closes that gap, scanning every upload for missing, misplaced, and misaligned signatures before the file is indexed. Confidence thresholds are configurable at the tenant level or by document type.
Most systems index a document based on its label rather than its actual content. AI Document Review checks both. It scans for missing, misplaced, or misaligned signatures and confirms the document’s content actually matches its assigned type, so a loan agreement gets filed as a loan agreement instead of accidentally indexed as a disclosure or a blank template.
Each upload automatically gets a Passed or Exception status before it’s indexed or stored, so a blank signature line or a mislabeled file gets flagged the moment it’s uploaded, not the moment an examiner asks for it.
TALK TO OUR TEAM
If your team tracks requirements by hand or scrambles when an exam notice lands, Identifi can help. Bring a document you’re not sure was ever collected, and we’ll show you exactly how Identifi catches it before it becomes a finding.
